Features
The suite:u Feature Set
Collaboration Without Compromise
There is often still a lingering doubt that open-source alternatives can't keep up with the usability and integration of proprietary suites in everyday work. suite:u dispels this misconception. suite:u is an integrated enterprise groupware where all modules interlock seamlessly at the application level. The entire system is operated via a central Identity Access Management (SSO), running exclusively on hardware we control in German data centers.
suite:u Files
Your central document management (Enterprise File Sync and Share). Replace fragmented file silos and complex network structures. Integrated editors let your team edit text documents, spreadsheets and presentations in real time directly in the browser – without version conflicts and without local client installations.
suite:u Chat & Meet
The sovereign alternative for real-time messaging and video conferencing. From 1:1 conversations to permanent department channels and encrypted video calls. Screen sharing and guest access for external participants work seamlessly in the browser.
suite:u Projects & Wiki
Build comprehensive, cross-departmental knowledge bases and manage complex projects transparently in agile Kanban boards.
suite:u Identity
Central Identity & Access Management (supports OpenID Connect / SAML). One login for all tools, multi-factor authentication (MFA) and seamless integration with your existing corporate policies for secure on- and offboarding.
suite:u is a fully-fledged alternative to the proprietary products of major providers and scales perfectly for structured workflows in SMBs.
For companies that must meet the highest legal compliance requirements for data exchange and communication (e.g. critical infrastructure, law firms, healthcare), mail:u is the essential extension for suite:u. It addresses exactly the DLP (Data Loss Prevention) gaps that standard solutions often leave open:
- Central Communication Encryption Classic client-side encryption often fails due to its complexity. mail:u sets up email encryption (S/MIME and PGP) automatically at the gateway level. The central policy engine decides, based on rules, when to encrypt. Fully automated, tamper-proof and without certificate handling or training overhead for your employees.
- Signature, Footer and Disclaimer Control Protect your legal and visual business card. mail:u manages legally compliant email signatures, essential mandatory disclosures (disclaimers), footer texts and temporary marketing banners centrally via directory sync. These elements are appended server-side to every outgoing email – regardless of whether it is sent from desktop, web browser or smartphone.
- Large File Transfer (GDPR-compliant) How do you send large files to external parties? Unsecured public cloud links or third-party platforms are serious compliance risks. mail:u offers an integrated, policy-based large file transfer. Large attachments are automatically converted into password-protected download links on the secure UPONU infrastructure. You receive audit logs of who accessed which data and when.
How well do the modules work together? The true strength of suite:u is the user experience (UX). Users don't notice in everyday work that different open-source technologies (such as openDesk components) are working under the hood. They navigate seamlessly between a chat history and the corresponding document. There are no media breaks. The result is maximum efficiency in a closed, sovereign ecosystem.
FAQ
Frequently asked questions
Yes, dedicated apps (iOS/Android) for chat, email and files are available for seamless access on the go, and can be rolled out and managed easily via existing MDM systems (Mobile Device Management).
Of course. External participants don't need their own account or client installation. A secure web link is enough to join video calls or chat rooms directly in the browser.
mail:u is an enterprise extension that can be flexibly added when you need the advanced gateway capabilities (encryption, central signature management, large file transfer) for your critical B2B communication.
Do you have more questions? Contact us